Lilies War XXII : Grand Tournament of Artisans

1. Law and Policy: This is an official event of the Kingdom of Calontir, and the laws and policies of the Society for Creative Anachronism, Inc., and the Kingdom of Calontir apply at all times. The Autocrat reserves the right to remove anyone from the War of the Lilies for failure to comply with these rules or for creating an unacceptable disturbance.

   In cases of violation of modern law or park rules, the local civil authorities may be summoned. Such violations will be considered grounds for removal from the site with forfeiture of fees.

2. Minors: All minors must have a parent or legal guardian on site at all times, or must be accompanied by a responsible adult, at least 21 years of age. Any minor attending without a parent or legal guardian must have at least 2 copies of NOTARIZED "Informed Consent to Participate" waivers and "Minor's Medical Authorization" forms properly filled out for each minor before arriving on site (the local hospital requires all medical authorizations to be notarized). Parents or legal guardians bringing their own minor children do not need notarized medical authorizations, although they are strongly recommended since minors cannot remain on site unless a parent, legal guardian, or adult responsible for the child [and named in a notarized medical authorization] is also present on site. If a minor has a Society-issued membership card denoting a waiver is on file (currently printed on blue card stock) they do not need to have "informed consent to participate" waivers.

   Minors too young to be able to identify themselves and their parents must be marked with this information in an acceptable manner. Medical armbands and pendant tags will be available at the Troll Booth.

   Forms required for this are available on the Seneschal Page on the Calontir Website, in the Forms for Event Stewards zip file, they are also linked individually where mentioned above.

3. Alcohol: The legal age for alcohol consumption in the State of Missouri is 21 years of age.

4. Vehicles and Parking: We are fortunate to have permission from the Parks Department drive into grassed areas to unload and load only. The Autocrat may close off traffic in and out of grassed areas if the ground is wet. At that time, all traffic will be restricted to paved or gravel roads.

   In order to preserve the Medieval atmosphere of the War, vehicles may not stand along roads or in camps unless immediately loading or unloading, and must be moved to appropriate parking areas as quickly as possible once loading or unloading is completed. Vehicles arriving at night may wait until morning, but should be moved to the parking lot by 9 am. Vehicles arriving during storms should be moved at the earliest opportunity once the storm is over - unless road closures by the autocrat do not allow this. Vehicles being loaded or unloaded should not be placed in a position that blocks a road. - Vehicles and trailers may be parked only in the appropriate parking areas. This includes specific limited parking areas for trailers, staff, and vehicles with handicapped tags or licenses.

   Trailers: Vehicles or trailers may not be parked in camps. The Autocrat or a specifically appointed representative may choose to waive this rule on a specific case by case basis, if the vehicle/trailer is appropriately concealed, or disguised so as to comply with a Medieval atmosphere and appearance. Such vehicles/trailers must remain stationary for the duration of the War.

   Handicapped Parking: A number of spaces are reserved for handicapped parking, and are marked with official handicapped parking signs. Use of this area is limited to vehicles with government issued handicapped license plates or mirror tags. Proper use of these spaces will be strictly enforced.

5. Personal Motorized Vehicles: No golf carts, mopeds, or other such vehicles are allowed, except for wheelchairs or other approved conveyances for disabled persons.

6. Camp Space: Camping space is on a "first come-first camp" basis. The Autocrat staff will NOT make any land allocations for campsites. (Merchant areas, however, are assigned and reserved.)

   Anyone wishing to reserve space for others should use courtesy, common sense, and diplomacy - and realize that there is a great deal of space available throughout the park. Marking off an area does not give title to that area; it only indicates that you wish to reserve it and asks for cooperation and consideration.

   Camping is prohibited within 10 feet of any paved or gravel road. This is a park rule and will be enforced by the Park Rangers.

7. Public Roadways: All roads and paths must be kept clear. Anyone setting up camp on paths or roadways, directly around the main fire pit, below the archery range, on the battlefield, or in any other public or restricted area will be required to move this camp. Please do not allow tent ropes, signs, camp items, etc. to encroach on paths or on your neighbor's spaces.

8. Trees and Bushes: The only modification you may make to the site is to mow the grass. Trees, tree limbs, saplings, and shrubs may not be cut under any circumstances. The park authorities will handle any violations.

9. Fires:

   • All fire pits must be inspected by the Lilies Fire Safety Coordinator before they are used.
   • Do not dig fire pits in roadways, walkways or the safety zones around the gas pipelines.
   • No open bowl type torches and no ground torches that are not secured in place. (for example, tiki torches should be put securely into the ground or a portable hole so that they cannot be easily knocked over)
   • You may gather deadfall material from the woods to use as firewood.
   • If you have a fire, you must have some way of extinguishing it. A modern fire extinguisher is the preferred method but a bucket of water or sand, or a fire blanket are acceptable.
   • NO FIRE SHOWS WITHOUT PRIOR APPROVAL, IN WRITING, FROM THE LILIES COMMITTEE. Fire shows include, but are not limited to, fire walking, fire breathing, explosives, pyrotechnics and fire poi.
   • You must fill in your fire pits prior to leaving the war. Please stamp down the ashes and replace the soil. Don’t use your fire pit to bury your trash.
   • Please be careful with all open flames.
   • Fires in grills, hibachis, and the like are permitted if ash and coals are disposed of in a responsible manner.

10. Garbage: All camps are to be left free of garbage before we leave. Place all garbage in an appropriate park or event supplied receptacle. By request of the Parks Department, this specifically includes cigarette butts. Anyone who fails to comply with this rule may be banned from next year's war.

11. Water Spigots: Potable water from a public water supply is available at several locations around the site. All spigots must be left accessible to the public at all times. Hoses or the like may not be attached in such a way as to block easy access. Under no circumstances may anyone wash dishes, clothing or their person(s) at a public water spigot. Please use common sense and courtesy to aid us all in maintaining sanitary public water access.

12. Electricity: There are no public outlets available on site. The existing electrical outlets may be used only with specific permission from the Autocrat. Under no circumstances may anyone alter or modify any electrical outlet.

13. Swimming: Swimming is permitted anywhere in the lake, unless otherwise posted. No lifeguards are provided, however, so swimming is at your own risk.

14. Noise: The Park Department requests that campers be courteous to others using the Lake Campgrounds after 10:30 PM. This does not mean that we cannot sing, drum, and revel. However, if any complaints of excessive noise should be received from the park staff, the Autocrat will ask those creating the disturbance to move or lower the volume as appropriate.

15. Pets: Pets are allowed at the War of the Lilies; however, there are a few rules that must be followed. Violation of these rules my result in the removal of the animal and/or the owner from site.

    • Pets must be kept on a leash no longer than 6 feet while walking around site. A longer leash may be used while in camp as long as it keeps the pet within the boundaries of the owner’s camp otherwise the pet must be caged. “On a leash” means the non-pet end of is attached to either a person or a stationary object.
    • Excessive nuisances and noise such as barking or howling will not be tolerated.
    • Owners are responsible for cleaning up after their pets. Please do not allow your pet to relieve themselves in any public area.
    • Pets are specifically forbidden to enter the battlefield, archery range, or any additional public areas that are marked as such.
    • If your pet should bite another individual, you will be asked to remove the pet from site immediately. THERE IS NO EXCEPTION TO THIS RULE. If you do not comply, the owner will be asked to leave as well.
    • No pets will be allowed in the Food Court area, including the food merchant tents.
    • One main attraction to Lilies War is the fireworks. If you pet is bothered by loud noises, please arrange to not leave you pet alone in camp during the fireworks.

16. Horses: Horses are not allowed at the War of the Lilies.

17. Smoking: Smoking is not permitted in any public buildings or event provided tents. The site owner requests that cigarette butts be placed in an appropriate trash container. Please help us keep our site safe and clean; do not throw your cigarette butts on the ground.

18. Prohibited Items: Firearms, fireworks, weapons of any kind (other than those acceptable for reenactment purposes - like swords, knives, bows, etc.), hazardous chemicals, or any similar items are expressly forbidden.

The Big Rule: Don't make us write any new rules!